Government of Jamaica Houses of Parliament Design Competition

Frequently Asked Questions

Questions and Answers - Updated December 6, 2018

YES. Based on the varying nature of the design submissions, bass wood may not be the best way to represent each building. While bass wood is preferred, each team may choose materials that are deemed best to represent their proposal.

YES. Please bear in mind however that the secretariat does not guarantee an electrical source to power an incorporated light fixture. Therefore it is recommended that any such fixture be battery or otherwise remotely powered to secure its operation.

The UDC is not able to offer duty free importation of the model at this time.

No submissions will be accepted beyond 2:00 pm, as indicated on page 20, item 16 of the timeline, Terms and Conditions document. Please make every effort to arrive during the stipulated time.

NO, as anonymity is no longer in place.

Please see our Terms and Conditions, page 12, 2.3.2 Graphic Panels – Stage 2

Please see our Terms and Conditions, page 12, 2.3.2 Graphic Panels – Stage 2  which requires 6 panels

Please see our Terms and Conditions, page 12, 2.3.2 Graphic Panels – Stage 2 which requires Portrait

The jury chair has agreed to accept 1:1000 as the scale for the model.

You are permitted to access the room between January 9 – 11, 2019 for reconnaissance. Do contact the Secretariat to confirm availability and schedule a specific date and time for this guided visit.

You are also permitted access to the room no more than 30 minutes prior to the scheduled start time for your presentation to configure your equipment. Please be reminded/ cautioned however that “no new information, or information not included in the submission, is to be included in the presentation”. Therefore please ensure that the “functions of what we intend to do” will already be submitted at or before December 18, 2018 at 2pm.

Questions and Answers Forum - Updated 24/07/2018

Yes, the Design Brief has a schedule of accommodation that captures, not just what exists currently at Gordon House but also the inefficiencies and additionally all the facilities required in the new building. This information and investigation was conducted with our Clerk of the House Mrs. Cook and her team.

Currently we have 4 scribes and there is space for another 5 scribes.

Page 50 of the Design Brief stated 9 senior stenotype writers and 1 chief giving a total of 10.

Yes, this includes future staff. It also includes departments currently without a staffing complement. The expected growth of the Houses of Parliament is accounted for. 1 debating chamber currently exists; both the Lower and Upper houses share this. The Brief accounts for 2 chambers; the Senate debating chamber and the House of Representatives debating chamber.

With the installation of a new parliament, there are elections followed by a ceremony where members are sworn in. Other activities include :

  • Opening of new session Parliament at the beginning of February.
  • Budget Debate and Budget pass in April
  • Central Debates in June
  • State of Constituency Debate (ongoing) as it pass its Legislation
  • Oversight Committee Meeting throughout the year
  • Celebrations such as Prime Minister / Head of State visiting

National Heroes Park – The park is used for ceremonial purpose, there are seven 7 Heroes but only 4 are celebrated every 5th of May.

  • Norman Manley on July 4th
  • Marcus Garvey on August 17th
  • Bustamante on February 24th

World War Veterans on November 15th each year by the Ministry of security.

Landscape designs are expected, it is suggested that you include a landscape architect on each team. Section L, page 14 -15, para. 9 speak directly to the consideration of water features.

At the end of the day it depends. The design speaks of the Park and that is the desire outcome of our client the Government Of Jamaica/ Prime Minister of Jamaica.

Consider one sterile access for all these suites.

Yes, they must be able to enter the chambers without being in contact with unauthorized persons, who should not be in that area and may pose a security risk.

This may be an obvious deficiency you have picked up on, so yes please give spatial consideration to air control requirements.

The staff of the parliament building, there is a full staff that manages the affairs and administrative functions of the Houses of Parliament.  The staff requires an aftercare facility amenity for their children.

No, the Parliament Museum is not aligned with the Institute of Jamaica and it is also meant to be separate from the National Museum. Yes it is also a part of the brief.

Deliberations have been had before regarding the typology of the layout of Parliament.  There has been no definitive outcome. It would be safe to say you can propose another typology but ensure it is sound enough to be considered. To date the existing typology still obtains.

If reference is being made to the park Masterplan then the only area that is ‘sacred’ are the areas designated as Shrine and Burial Ground as indicated on page 21 in the layout provided. The competitor has the freedom to masterplan the entire oval inclusive of the lands at north of the shrine.

If reference is being made to an Overall Master Plan for the area then competitors should refer to pages 29 and 32, para. 3 of the design brief and should be guided as follows:

·         Consider the planning vision of the heroes park and environs to be organized in concentric circles,

·         With the heroes park and the Houses of Parliament at the centre as Ownership of sovereignty

·         Government and ministry buildings atleast 6-8 storeys tall on the second band interspersed amongst  commercial and mixed –use buildings facilitating parking blocks

·         The outer rings will include residential and lifestyle programme

No, however please be reminded as per section K, page 13, the table states that all the parking requirements of the Parliament are NOT required to be met within the park.  Parking structures will facilitate external parking for the park and Parliament in the future planning of the heroes park environs.

The remaining 75% should include both hard and soft scape.

Well it is the national park so we anticipate landscaping, urban rooms and recreational spaces and any other programme that will complement the Houses of Parliament and incidental to the success of park and within the existing cultural and urban context.

Weighting will be discussed when the Jury meets for deliberations commencing September 24, 2018. Determination of how assessment of criteria (guided by the Terms and Conditions and the Brief) is allocated will be outlined in the jury report once their work is complete. Providing any weighting of the criteria would offer no benefit or prejudice to entrants at this stage.

As stated by law 11.4 acres is allocated for the Houses of Parliament inclusive of landscaping however the competitor is expected to consider more than this element and address the immediate context of the park, how you enter the site, etc. So you are not expected to spread your building across the 18 acres but your building must be restricted within the 11.4 acres.

Yes, the competitor should feel so compelled to do the entire park. 

Refer to Appendix D, page 44, items 5 and 6 which specify the chambers and gallery spaces.

No, apart from the well, there should be nothing surprising.

If reference is being made to the park Masterplan then the only area that is ‘sacred’ are the areas designated as Shrine and Burial Ground as indicated on page 21 in the layout provided. The competitor has the freedom to masterplan the entire oval inclusive of the lands at north of the shrine.

·         Consider the planning vision of the heroes park and environs to be organized in concentric circles,

·         With the heroes park and the Houses of Parliament at the centre as Ownership of sovereignty

·         Government and ministry buildings atleast 6-8 storeys tall on the second band interspersed amongst  commercial and mixed –use buildings facilitating parking blocks

The outer rings will include residential and lifestyle programme

Competitors are required to conduct the necessary exploratory studies to inform their proposals and are at liberty to propose alternate circulation/traffic plans where they see fit to support their individual scheme being guided by the parallel references to same in the brief – inclusive of but not limited to pages 13-15 and 32.

Considerations are to be made solely on the organizational relationship of the museum to the houses of Parliament and the park in general.

The northern wall of the shrine will be rendered irrelevant once the park becomes an active cohesive place with the construction of the Houses of Parliament. The northern wall of the Shrine is only as important as the concept of the creation of a contemplative space in which to honour our Heroes which was the original reason for the wall.

I am writing in relation to item 1.12.2 – “Contract with chosen competitor (page 9 of 34) of the terms and conditions.

Allow me first of all to thank you for having allowed us to raise questions concerning the Parliament Building Competition and also for your very timely responses.

I am of the view that much more thought needs to be given to the item referenced above.  In the first place, the primary purpose of the Design Competition is to identify the best design for the Parliamentary Building.  The circumstance as explained by you which would seem to justify your selection of 2nd or 3rd place winners should be avoided at all cost. 

I am therefore making the following recommendations:

  1. The capacity of the winner to undertake the project must be determined.   I believe you would not wish to have a situation in which the capacity of the winner is found wanting; maybe the UDC should negotiate a compensation package with the winner with all rights to the use of the drawings.  It must be borne in mind that the prize money is really not a compensation for the extent of work done.
  2. My second observation is that you intend to enter into a contract for the development of the contract documentation with complete disregard for the undertaking of the Design Development Stage. This is a very crucial stage to be ignored.  Here is where actual design changes required by the owner may be addressed along with needed inputs from the team of consultants identified for the project. The need for the owner to supply to the Architect such matters as soil investigation report as well as a detailed site specific survey drawings must be done in a timely manner preferably during or even before the Design Development Stage.

These are matters which I am of the view ought to be given your attention/consideration by or before the end of Stage 2.

 

See responses as follows:

  1. This has been considered by the jury and our Patron; interviews will be conducted with the teams of the 5 selected finalists at the completion of Stage 1 to assess the suitability of each candidate’s team.
  2. After review of the document in relation to item 1.12.2, page 9 of the terms and conditions and the supplement at Appendix 4 page 32 the specific term will be amended to be more explicit and definitive and an addendum sent at a later date before the beginning of stage 2.

Only in the upper house and these sittings are not regular.

No the spaces are staff amenities and not open to the public

Please note the following questions:

  1. Would the UDC provide a complete ACAD Plan combing the NHP, National Heroes Park, ACAD Drawings received, with the existing Peripheral Developments including Roads. The Kingston environs scan provided is not updated and cannot accurately be combined with the ACAD map of the NHP provided.
  2. In regards to the Panel 03, Proposed Chamber Typology and Theory in the Terms and conditions document: What does that mean? Does this mean freedom to design Chamber Form/Shape i.e. other than rectangular, provided justification is given?
  3. In regards to the Program Chart, Program of what – Architectural Design thro’ Working Drawings? Please elaborate as no reference is made to Programme Chart in the Design Document.
  4. In regards to Drawing Scales for the Submission, Should the UDC not set the required plan scales? How will the jury compare submissions if the plan scales are not specified? Plan scale relates to level of detail – is this not a Schematic Submission and should the scale not be set appropriately?
  5. In regards to the Panic/ Strong Room, Can more information be provided about this? Will persons be staying there for several days?

Please note the responses:

  1. The UDC is currently unable to deploy this exercise to be completed in time to facilitate this request to update the Kingston Environs plan. What is given to competitors will suffice the purpose of this competition.  Notwithstanding the Kingston map and park have been geographically referenced.  Please Click here to Download DWG Files.      
  2. Though the current parliament is an adversarial one and reflective of the British type of parliament the competitor may propose an alternative as an option based on the competitor’s view on the future of the Jamaican parliament. The Westminster layout should still be proposed as the main proposal.
  3. The programme chart mentioned in section 2.3, page 11 of the terms and conditions is in relation to and or in conjunction with the spatial scheme and is a bubble diagram or similar diagrammatic representation of building spaces.
  4. Choose an appropriate scale to describe your scheme.
  5. The panic room should be conceived as a temporary space that may facilitate persons for no less than a 24hr period where they may be securely evacuated in the event of an emergency or threat.

Updated 17/05/2018

Registration is in two parts:

  1. Pre-Registration
  • Visit our website at ourjaparliament.com and click Register;
  • Fill in the required information and click send;
  • You will receive a confirmation email with your proposal code and a link to download competition documents.
  1. Full Registration
  •  Pay registration fee of J$20,000 at the UDC cashier, 12 Ocean Boulevard or via bank transfer. See banking details in the Terms & Conditions document, item 5.
  • Visit our website at ourjaparliament.com
  • DOWNLOAD the registration form
  • Fill out form

Yes. However your team must be led by a Jamaican Architect duly registered and licensed in Jamaica.

Yes.  However, the team must be led by a Jamaican Architect duly registered and licensed in Jamaica. Additionally, the team compliment is to be comprised of majority Jamaicans.

No. Only one (1) entry is permitted per licensed Architect.

Five (5) entries will be selected to proceed to Stage 2 of the competition.

No.  Upon registration and entry to the competition, the competitor accepts the terms and conditions of this competition.  The Urban Development Corporation (UDC) retains the right to exhibit all entries.  (See Section 1.6. of the Terms & Conditions)

1st prize:                   JMD $5 million
2nd prize:                 JMD $4 million
3rd prize:                  JMD $2 million

Yes, each team will receive cash reward of J$2 million at the end of Stage 2.

Yes, the site location has been determined and is final.

Yes, you can send your entry through a Postal Service. For proposals received by mail, the date of postal stamp or certificate of mailing will apply.  (See Section 4.5.2. of the Terms & Conditions for more details)

You will be required to complete a competition submission form with your entry.  This is accessible from the competition website at www.ourjaparliament.com.

No, the required panel requirements are not flexible.  (See Section 2.3. of the Terms & Conditions for more details). 

Yes, you will have to submit the names of your entire team on the on-set of entering the competition. Each team is required to submit an organizational chart of the composition of their team.

You will be required to complete a competition submission form with your entry.  This is accessible from the competition website at www.ourjaparliament.com.

Stage 1, the competitor is anonymous, therefore, NO the Jury will not be able to link your name to your entry. 

Stage 2, the competitor is named and made public.

No, the government is not compelled to use the winning entry. The contracting authority reserves the right to engage any of the top 5 entries if for any reason the winning author is unable, for whatever reason, to satisfy, accept or agree on all contractual arrangements.

No, the Jury is not compelled to award a winner and hand out prizes if the entries do not meet the requisite standard.

Fairness and transparency surrounding the governance of the competition is maintained by a Professional Advisor. The Professional Advisor or Patron has general oversight of the competition process and operates as an impartial liaison among the sponsor, jury and competitors. 

No, however, the competitor will not be disqualified if the competitor chooses to act on this initiative.

The UDC is the body or Sponsor of the competition responsible for the organization of the competition and who is governed by an impartial and carefully developed set of procedures guided by universal standards for architectural design competitions.

The competition is open to citizens of Jamaica residing locally or abroad who are Architects registered under the Architects Registration Act (1987) of Jamaica and who are duly licensed at the time of submission for the competition or teams led by such a person. The team complement must include at least 50% Jamaican citizens or persons of Jamaican heritage. 

Students may form a part of a Registered Architect led team who is duly licensed at the time of the competition.

You should enter the competition because:

  • This project is of national importance and prestige. There will not be another building of this caliber in this lifetime.
  • The competition is its own reward.
  • You could win up to JMD$7 million in prize money.
  • Build your portfolios an opportunity to propel one’s career and be a part of Jamaica’s history.

The registration fee to enter this competition is J$20,000.00.

In order to control the correct representation of proposals and for presentation needs, the entire competition proposal (textual and graphic part) should also be submitted in digital form (on flash drive).  (See Section 2.4. of the Terms & Conditions)

The submitted records must be in the following formats:

Graphic presentations must be submitted in the following formats:

  • Posters (panels) in *.pdf
  • Design concept, floor plans in *.pdf
  • 3D presentations in any of the following formats *.tiff, *.jpg, *.png or *.pdf, in resolution not less than 1280px x 1024px, which are suitable for presentations on web pages, in the media etc.

Presentations intended for publication on the web page, spatial representations and reduced posters in *.jpg, in resolution 600px x 800px

No, you do not need to submit a model with your entry.

The architectural programme has been prepared by the architecture department of the UDC in consultation with client, parliamentarians, users and staff of the current House of Parliament at Gordon House.

No you don’t need to have a registered business. Being a registered and licenced Architect in Jamaica is sufficient.

The names or the team members are required whether or not there are employed to you at this time. If the “team member” is a company, it is acceptable to simply name the company noting their technical contribution.

You should be able to revisit your NCB online account and create a “Cyber receipt” from a single transaction. This receipt you save to your computer then attach same to our online registration form, or print and include as part of the manual package to be delivered to the UDC before 4pm tomorrow.